Links to Standard Contracts

The following are links to University-approved standard contracts that can be used/adapted for your particular purposes, including information on the departments most often responsible for transactions involving their use.


Confidential Information Agreement

You should consider using the Confidential Information Agreement whenever the University must disclose information that is protected by law (such as personally identifiable information regulated by FERPA, HIPAA or other privacy requirements) or is otherwise confidential or not publicly available and the underlying contract does not provide the University with adequate protection. If you have any questions about the use of this agreement, please contact the Office of the General Counsel


Entertainment Agreement

The Entertainment Agreement can be used whenever the University engages an individual or a business to provide entertainment services, including musicians, bands, DJs and other performers. Several different responsible departments may recommend the use of this agreement, including Procurement Services, the Office of the Dean of Undergraduate Students, and University Services. If you have any questions about the insurance requirements, please contact the Risk Management Department.


License Agreement

The License Agreement is designed for the limited engagement of photographers, writers, illustrators and other freelance artists to create works that the University seeks to use, copy and display. It may also be used when the University seeks permission to use, copy and display existing works. (This agreement is an alternative to the Works Made for Hire Agreement in situations where the creator of the work will not grant full copyright ownership to the University.) This agreement should not be used for engagements that do not involve the creation of works or engagements that pose a material risk of physical injury or property damage. Under these circumstances, you should consider using the Services Agreement . If you have any questions about the use of the License Agreement, please contact the Office of Communications


Mutual Non-Disclosure Agreement

The Mutual Non-Disclosure Agreement can be used whenever the University is contemplating entering into a business relationship with a vendor for the purchase of goods and/or services, and is asked to disclose non-public, confidential or proprietary information.  If the information includes personally identifiable information regulated by FERPA, HIPAA or other law, you should consider using the Confidential Information Agreement instead.  This agreement is not intended to be used in connection with research or information sharing arrangements.


Purchase Agreement

The Purchase Agreement is used for most transactions involving the purchase of goods as well as for some services transactions.  Procurement Services is responsible for most transactions involving the use of this document. This document was previously known as the General Terms and Conditions, and has been renamed to clarify the purpose of the agreement, which is the purchase of goods and/or services. If you have any questions about the insurance requirements, please contact the Risk Management Department


Recording Release and License

The Recording Release and License permits the University to make audio and/or visual recordings of a speaker or performer. This document is often used in conjunction with the Entertainment Agreement, and the Speaker Agreement.  If you have any questions about the use of this document, please contact the Office of Communications. Additional release forms can be found on the Office of Communications Contracts & Forms page


Services Agreement

The Services Agreement can be used for most transactions in which the University engages an individual or a business to provide services. While several different responsible departments may recommend the use of this agreement, the Office of Finance and Treasury is generally responsible for transactions involving its use. This document was previously known as the Independent Contractor Agreement, and has been renamed to clarify the purpose of the agreement, which is the purchase of services. If you have any questions about the insurance requirements, please contact the Risk Management Department. Please see the Independent Contractor Policy for more information, including simplified documentation requirements for certain low-risk categories of independent contractors.


Software Services Agreement

The Software Services Agreement can be used for most transactions in which the University engages a business to provide software services, including software licenses and subscriptions and cloud computing services.  If you are contemplating hosting or storing University data off-campus, the Transaction Authority Policy requires consultation with the Office of Information Technology and the  Office of the General Counsel.  If you have any questions about the insurance requirements, please contact the  Risk Management Department.


Speaker Agreement

The Speaker Agreement can be used whenever the University engages an individual or a business to speak, lecture or present on one or more topics.  Several different responsible departments may recommend the use of this agreement, including Procurement Services, the Office of the Dean of Undergraduate Students, and University Services. This document was previously known as the Performer/Speaker Agreement, and has been renamed to clarify that this document is not intended for entertainment services. The engagement of performers for entertainment services should be documented with the Entertainment Agreement. If you have any questions about the insurance requirements, please contact the Risk Management Department. Note that the Speaker Agreement cannot be used to hire any individual into a Dean of the Faculty position.  Please see Independent Contractor Policy for more information, including simplified documentation requirements for certain low-risk categories of speakers.


Works Made for Hire Agreement

The Works Made for Hire Agreement is designed for the limited engagement of photographers, writers, illustrators and other freelance artists to create works in which the University seeks full ownership, including all copyrights. (In situations where the creator of the works will not grant full copyright ownership to the University you should consider using the License Agreement.) The Works Made for Hire Agreement should not be used for engagements that do not involve the creation of works or engagements that pose a material risk of physical injury or property damage. Under these circumstances, you should consider using the Services Agreement. If you have any questions about the use of the Works Made for Hire Agreement, please contact the Office of Communications.

 

Note:  This website is for your general information and education only and does not constitute legal advice. Please feel free to contact the Office of the General Counsel with specific questions regarding contract law as it applies to your University contracts.